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Admin Couple
Reminders
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The
following is a list of suggested duties and reminders for any couple
designated as the "Admin Couple" for your particular weekend.
It is meant as a guideline only -- not
everything on this list must be done, and that not every task that could be
done is on this list. If you'd like a hard copy of this list, press your
browser's "Print" button
BEFORE THE WEEKEND
-- Set up team meeting no later than one week before weekend
-- Contact the Priest on your weekend to confirm he will attend. Call at
least one month before the weekend.
-- Confirm that your Priest has a recently UPDATED copy of the outline for
his talks.
-- Have your own talks work shopped or UPDATED at least two weeks before
the weekend.
-- Arrange pick up of Prayer Cards from Prayer Card Couple [AJ & Tonya Eitmann 504-813-2089]
-- Arrange pick up of Weekend Rosters and Certificates from Archdiocese
Office of Family Life [861-6243]
-- Check with Supply Couple [Derrick & Ty Salvant 504-251-5534]
regarding availability of supplies
-- Get Betrothal roses (1 per engaged couple) from Sam’s.
-- Buy rose for rookies [couple or priest], if any on your weekend.
-- Bring Ice for Saturday (we can use CSC ice Friday night and after
breakfast on Sunday).
-- Assign rooms based on the list from Family Life emailed to team and prayer
couple coordinators.
-- Work on your relationship.
-- Prepare Wedding Pictures to bring to the Weekend.
AT TEAM MEETING
-- Decide who will be the Admin couple if it has not already been decided
-- Pray together for the engaged couples & yourselves
-- Review entire outline: who gives what & when
-- Review entire time schedule & break, including new time for dinner
(6:00 PM)
-- Discuss in detail how team will manage: registration; evening
instructions; evening Q&A; Sat PM prayer
service; Sunday Mass; betrothals.
-- Discuss if team dialoguing to be done as visible sign for engaged couples
-- Discuss music to be used on the weekend and who will bring CDs, etc.
-- Decide what time to meet at weekend; who will set up what Friday night.
Plan to arrive no later than 6:00PM.
-- Be sure all team members know what to pack & how to get to Carmelite
Spirituality Center.
-- Decide who will do the CSC room assignments and get them to the Johnsens
(johnsens@nocee.org) and fax [985-882-6563] or email
[carmelcenter@bellsouth.net] to the CSC by the Thursday afternoon
before the weekend.
AT THE WEEKEND
-- Set up Friday night [registration / chairs / notebooks /
medication box, etc.] Start time is 7:00PM.
-- Team should arrive by 6:00PM. Call CSC if you are running late - (985)
882-7579.
-- Ask couples who wind up in a room by themselves to move into another room
with a single if possible
-- Start on time and maintain time schedule
-- Remember to put up the banners for each presentation [as available]
-- Have CD Player ready for songs before presentations and before Prayer
Service [as available]
-- Give Saturday's instructions after after last talk on Friday night; check
doors are locked at lights out
-- Keep encouraging team to dialogue and to resist the urge to congregate in
the admin room
-- Set Question Box out at noon on Saturday
-- Set up "Parlor" for evening Q & A and Chapel for prayer
service after Intimacy talk.
-- Give guidelines for Evening Q&A BEFORE it starts, & keep time to
90 minutes
-- Give Sunday Instructions after Prayer Service
-- Fill out and sign each couple’s EE certificate
and Family Life certificates
-- Give couples Evaluation Sheets, Time & Talents Sheets, and Visions
envelopes prior to Mass
-- Give couples their certificates after Mass
--
Remember to have the
couples answer the questions: Why did I come here this weekend? What
have I gained?
END OF WEEKEND
-- Complete inventory checklist, and mail to Supply
Couple [Derrick & Ty Salvant 504-251-5534, 7012 Milne Blvd., New Orleans, LA
70124]
-- Put Time & Talents and Evaluation Review Sheets in envelope, and mail to
the Local Coordinators [Marcel & Karla Farnet 504-888-2106, 4925 Toby Lane,
Kenner, LA 70065]
-- Clean up presentation room, team room and chapel, and return chairs and
tables to their original positions
-- Walk through the bedrooms looking for forgotten articles & any
problems
AFTER THE WEEKEND
-- Call Finance Couple [Jeff & Dawn Laborie 504-779-0057] no later than the SUNDAY
of the weekend to give the final exact number of engaged couples on
weekend
-- Send any Registration and Visions monies, along with the Financial form
(in handout box), as well as the Room Assignment Sheet to
the Finance Couple, leave a copy of the list for Sister at the CSC
-- Sunday evening - Call Archdiocese Office of Family Life [861-6243] to
inform them which couples were “no-shows” (may leave message on their
answering machine)
-- Call the coordinators [Marcel & Karla Farnet 504-888-2106] by Sunday
evening to let them know how the weekend went as well as to let them
know any problems or observations.
-- Have the teams fill out the survey for Team A Couples:
http://www.surveymonkey.com/s/SXT83W3 or Team B Couples:
http://www.surveymonkey.com/s/SXXVPQH
Any additions, changes, or deletions needed to this list? E-mail the
Webmaster Webmaster@nocee.org to submit your corrections / suggestions.
~DON'T FORGET TO SIGN UP FOR YOUR WEEKENDS~!!
Updated 1/13/2010
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