BEFORE THE WEEKEND
o Set up team meeting to be held at least one week before weekend
o Contact the Priest on your weekend to confirm he will attend. Call at least one month before the weekend.
o Confirm that your Priest has a recently UPDATED copy of the outline for his talks
o Have your own talks work shopped or UPDATED at least two weeks before weekend
o Arrange pick up of Prayer Cards from Prayer Card Couple [Wayne & Joan Rupp 504-621-8844]
o Arrange pick up of Weekend Rosters and Certificates from Archdiocese Office of Family Life [861-6243]
o Check with Supply Couple [Matt & Caroline Guidry 337-842-3501] regarding availability of supplies
o Get Betrothal roses (1 per engaged couple) from Sam’s
o Buy rose for rookies [couple or priest], if any on your weekend.
o Bring ice for Saturday. (We can use CSC ice Friday night and after breakfast on Saturday & Sunday).
o Assign rooms based on list from Family Life emailed to team & prayer couple coordinators.
o
Work on your relationship
AT TEAM MEETING
o Pray together for the engaged couples & yourselves
o Review entire outline: who gives what & when
o Review entire time schedule & break, including new time for dinner (6:00 PM)
o Discuss in detail how team will manage: registration; evening instructions, Morality/Decisions/Plan of Life session; evening Q&A; Sat PM prayer service; Sunday mass; betrothals
o Discuss if team dialoguing to be done as visible sign for engaged couples
o Decide what time to meet at weekend; who will set up what Friday night
o
Be sure all team members know what to pack &
how to get to the Carmelite Spirituality Center
AT THE WEEKEND
o Set up Friday night [registration / chairs / coffee / notebooks / medication box, etc.]
o Start on time and maintain time schedule
o Remember to put up the banners for each presentation [as available]
o Have CD player ready for songs before presentations and before Prayer Service [as available]
o Give Saturday's instructions after Encounter With We late Friday night; do dorm check at lights out
o Keep encouraging team to dialogue and to resist the urge to congregate in the admin room
o Set Question Box out at noon on Saturday
o Set up “parlor” for Evening Q&A and Chapel for Prayer Service after MSI talk
o Give guidelines for Evening Q&A BEFORE it starts, & keep time to 90 minutes
o Give Sunday Instructions after Prayer Service
o Fill out and sign each couple’s EE certificate, and attach prayer cards and Family Life certificates
o Give couples Evaluation Sheets, Time & Talents Sheets, and Visions envelopes prior to Mass
o Give couples their certificates after Mass
o END OF WEEKEND
o Complete inventory checklist, and mail to Supply Couple [Matt & Caroline Guidry 337-842-3501] 1410 Montmartre St. Mandeville, LA 70448
o Put Time & Talents and Evaluation Review Sheets in envelope, and mail to the Local Coordinators [Derrick & Ty Salvant 504 286-4650] 7012 Milne Blvd, New Orleans, LA 70124
o Clean up presentation room, team room and chapel, and return chairs and tables to their original positions
o Walk through bedrooms looking for forgotten articles and any problems.
o Write the bit.ly link on the board so the team couples can access the info and for teams to share with the couples. Write this link on the board when you would normally give out the time and talent sheets. Ask couples to complete it and give them time before continuing. You can access the site through this link to see who has completed it in real time. Offer the use of your computer or phone if someone isn’t able to complete it on their device.
AFTER THE WEEKEND
o Call Finance Couple [Steve & Claudia Schulz 504-888-5671] no later than the SUNDAY of the weekend to give the final exact number of engaged couples.
o Send any Registration and Visions monies along with the Financial form (see the bin at the retreat center), as well as the Room Assignment Sheet, to Finance Couple; leave a copy of the list for Sister at CSC
o Sunday evening - Call Archdiocese Office of Family Life [861-6243] to inform them which couples were “no-shows” (may leave message on their answering machine)
o Call the coordinators [Derrick & Ty Salvant 504 286-4650] by Sunday evening to let them know how the weekend went as well as to let them know any problems or observations.